Monsarratt Specialist Teaching Services takes the security and privacy of personal data seriously and ensures that personal data is processed in a transparent and lawful manner.
The gathering and processing of data is a fundamental requirement of our business activity to maintain relationships with individuals. At all times we will comply with our legal obligations under the Data Protection Act 2018 (the ‘2018 Act’) and the EU General Data Protection Regulation (‘GDPR’) in respect of data privacy and security.
This notice applies to associates, referred pupils/students, management, support and teaching staff in schools working with STS. If you fall into one of these categories, then you are a ‘data subject’ for the purposes of this Privacy Notice.
- Information About Us
Monsarratt Specialist Teaching Services provides consultancy and advice regarding SEND, assessments of pupil progress and attainment, and training for schools on Specific Learning Difficulties.
- What Does This Notice Cover?
This Privacy Notice explains how we use your personal data: how it is collected, how it is held, and how it is processed. It also explains your rights under the law relating to your personal data.
- What is Personal Data?
Personal data is any information about you that enables you to be identified. Most of the data we use is sensitive data as it includes much more than just identification.
- Why and How Do We Use Your Personal Data?
MSTS uses your data because it is necessary for our performance of a contract with your school or educational establishment. What we collect about you and how we do this depends on what services you might use, and how much personal data about you we need to provide these services.
- What Personal Data Do We Collect?
We may collect some or all of the following personal data:
- School/place of work
- Date of birth
- Performance, behaviour, and health information
- Email address
- Telephone number
- Job title
Your personal data may be obtained from the following third parties, such as – school, workplace or parents
- How Long Will We Keep Your Personal Data?
We will not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Your personal data will therefore be kept for the following periods (or, where there is no fixed period, the following factors will be used to determine how long it is kept):
(a). Diagnostic assessments undertaken on behalf of schools will be kept for 6 weeks from the assessment date to allow for queries to be answered and recommendations to be put in place. A copy will be provided for school and parents at the time of the assessment – school will be responsible for the correct storage of the report alongside other documents in a pupils file.
(b). Contact data of school staff will be reviewed on an annual basis to ensure accuracy of data held
- How and Where Do You Store or Transfer My Personal Data?
We will only store or transfer your personal data in the UK. This means that it will be fully protected under the GDPR.]
The security of your personal data is essential to us and to protect your data, we take a number of important measures, including the following:
- All files are secure and password protected
- Our servers are password protected
- All filing cabinets are locked
- Do We Share Your Personal Data?
We may share your personal data with other organisations involved in the assessment, usually the referring institution, this is to allow for the assessment process to take place.
If any of your personal data is required by a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law.
In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
- What Are Your Rights?
Under the GDPR, you have the following rights, which we will always work to uphold:
- The right to be informed about our collection and use of your personal data. This Privacy Notice should tell you everything you need to know, but you can always contact us to find out more or to ask any questions using the details in Part 13.
- The right to access the personal data we hold about you. Part 12 will tell you how to do this.
- The right to have your personal data rectified if any of your personal data held by us is inaccurate or incomplete. Please contact us using the details in Part 13 to find out more.
- The right to be forgotten, i.e. the right to ask us to delete or otherwise dispose of any of your personal data that we have. Please contact us using the details in Part 13 to find out more.
- The right to restrict (i.e. prevent) the processing of your personal data.
- The right to object to us using your personal data for a particular purpose or purposes.
- The right to data portability. This means that, if you have provided personal data to us directly, we are using it with your consent or for the performance of a contract, and that data is processed using automated means, you can ask us for a copy of that personal data to re-use with another service or business in many cases.
For more information about our use of your personal data or exercising your rights as outlined above, please contact us using the details provided in Part 13.
Further information about your rights can also be obtained from the Information Commissioner’s Office or your local Citizens Advice Bureau.
- If you have any cause for complaint about our use of your personal data, you have the right to lodge a complaint with the Information Commissioner’s Office.
- How Can I Access My Personal Data
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a “subject access request”.
All subject access requests should be made in writing and sent to the email or postal addresses shown in Part 13. To make this as easy as possible for you, a Subject Access Request Form is available for you to use. You do not have to use this form, but it is the easiest way to tell us everything we need to know to respond to your request as quickly as possible.]
There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
We will respond to your subject access request normally within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required up to a maximum of three months from the date we receive your request. You will be kept fully informed of our progress.
- How Do I Contact You?
To contact us about anything to do with your personal data and data protection, including to make a subject access request, please use the following details:
For the attention of:
Email address: Sarah-Jane@monsarratt-sts.co.uk
Telephone: 01642 722467
Postal Address: 4 Easby Lane
- Changes to this Privacy Notice
We may change this Privacy Notice from time to time. This may be necessary, for example, if the law changes, or if we change our business in a way that affects personal data protection.
Any changes will be made available via the website www.monsarratt-sts.co.uk